In this section of the Procurement Services website, faculty and staff can access information and resources related to their jobs.
Please select from the menu items below:
- Order Supplies – One stop for ordering janitorial, and barracks supplies.
- Purchasing – Information on Purchasing and the Purchasing Card.
- Shipments – Information about receiving shipments through UPS, FedEx, and other carriers.
- Property Management – Information about Central Stores, Property Management, Asset Control, etc.
Requests to Establish New Vendors
Business entities and individuals who want to do business with The Citadel must first be created as a vendor in Banner, our ERP system, before a purchase order can be issued, or any payments or reimbursements made. An Internal Revenue Service W-9 form contains the minimum information necessary, but does not provide other data points that greatly assist The Citadel in carrying out purchasing and payment processes, or completing state required reports. Procurement Services has created a substitute W-9 called the Vendor Information Form to collect all the information necessary to create complete vendor records. Please begin to send this form to all business entities and individuals who you would like to establish as vendors for The Citadel. The Drug-Free Workplace Certification is still required to be collected from potential business vendors as well, per South Carolina law.
Vendor Information Forms must be transmitted via encrypted email to remain in compliance with data security standards in place at The Citadel, particularly as it relates to Personally Identifying Information (PII). To ensure compliance with these standards, when departments are providing the Vendor Information Form to a potential vendor, they must notify them of this requirement and ask them to return the form only via encrypted email. This requirement is also stated at the top of the Vendor Information Form.
Completed forms that campus departments scan and transmit internally to email@example.com must be sent as an email attachment with a subject line that reads: “Encrypt: Vendor Form for company’s/individual’s name” to ensure the data transmitted is encrypted.
The Vendor Information Form can be accessed here.
It is understood that there will be questions with this new form and transmission process, so please send all inquiries to firstname.lastname@example.org